MD Provost No 52 Council Meeting Minutes, July 22, 2010 (TPD1007008)

ADDITIONS/DELETIONS TO THE AGENDA

7.         NEW BUSINESS

DECISION ITEMS

–           Development Permit Application

–           Hangar Lot 4, Block 1 Provost Airport

10.       COMMITTEE REPORTS

16.       Gravel Committee

–           Minutes July 16, 2010

11.       CORRESPONDENCE

–           Town of Hardisty Letter

AGENDA

10/191.                  Moved by Cr. Crone to accept the agenda with the additions.                                                                                           (Car. Un.)

PUBLIC WORKS REPORT

PUBLIC WORKS REPORT

Reporting Period: July 2, 2010 to July 22, 2010

Tasks Completed :

Hauser Construction has completed Project 16 in Division 6. Flemings has completed their work on the new cell at the Landfill. The Cadogan Access has been completed.

The Durasoil has been placed at both Shorncliffe Lake and in front of the Provost Shop.

Gravel is in place on TWP 374 from RRD 30 to Secondary Highway 899 (Coal Trail).

Tasks Ongoing:

Maintaining is continuing, with the crew working extra hours to get over the roads.

Trouble spots are still being identified with the help of our staff, ratepayers and council. They are being prioritized and gravelled in order of necessity.

Planning to start the oil dust controls and oiling as soon as possible. Approximately half of the Calcium was placed on July 13.

ABSENT 9:35 A.M.

MINUTES REGULAR MEETING

MINUTES M.P.C. MEETING

BANK REC

STATEMENT OF ACCUMULATED SURPLUS

PROJECTS REPORT

ADMINISTRATOR’S NOTES

REPORTS

M.D. LEASE

S.E. 14-40-2-W4M

The Shoulder pull crew has been moved to Project #8 in Div #3 – planning to start on the 19^th.

Lone Pine is now crushing at the Bullock Pit

Flemming’s will be moving to reclaim the Joe Heck Pit and to the Bullock pit to strip more area.

Hauser will be moving to Project 15 in Div 6. Lone Pine is now crushing at the Bullock Pit

The Landfill compactor has been brought in to the Provost shop for repair of the oil cooler.

A discussion on culverts ensued.

A discussion on Twp. Rd. 374 ensued, with a recommendation to continue gravelling the road in lieu of shoulder pulling as planned.

A discussion on development of road allowance on the Twp. Rd. 422 right-of-way ensued.

A discussion on grading ensued.

Curtis Hughes and Irvin Bethge absent.

10/192.                  Moved by Cr. Roworth to approve the July 8, 2010 Regular Meeting minutes.                                                                             (Car. Un.)

10/193.                  Moved by Cr. Schneider to approve the July 8, 2010 Municipal Planning Committee Meeting minutes.                      (Car. Un.)

10/194.                  Moved by Cr. Crone to approve the Bank Reconciliation to June 30, 2010.                                                                                  (Car. Un.)

10/195.                  Moved by Cr. Schneider to accept the Statement of Accumulated Surplus to June 30, 2010.                                      (Car. Un.)

10/196.                  Moved by Cr. Schneider to accept the Projects report to June 30, 2010.                                                                                  (Car. Un.)

The Administrator’s notes were reviewed. The following reports were reviewed:

• ASB Report
• Assessor Report
• Utilities Report
• GIS Report
• Development Report
• Economic Development Report
• Safety Report
• Peace Officer Report
• Fines Distribution to June 30, 2010

Cr. Roworth gave an update on the Agricultural Service Board tour.

10/197.                  Moved by Cr. Murray that the M.D. Lease on S.E. 14-40-2- W4M be reassigned following a public bid process with a minimum

HUGHENDEN CENTRAL SPORTS LETTER OF SUPPORT

DRAG RACING REQUESTS

ABSENT 10:16 A.M.

PRESENT 10:18 A.M.

GRAVEL COMMITTEE RECOMMENDATIONS

ABSENT 10:27 A.M.

PRESENT 10:29 A.M.

GRAVEL TESTING PROTOCOLS

BODO COMMUNITY ASSOCIATION

TABLE CADOGAN AG SOCIETY

PROVOST AIRPORT HANGAR

LOT 4, BLOCK1

reserve payment, commencing upon formal termination on September 2, 2010.                                                                                              (Car. Un.)

10/198.                  Moved by Cr. Roworth to provide a letter of support to the Hughenden Central Sports Gardens and the Hughenden Agricultural Society endorsing their CFEP application in the amount of $25,000.00.

(Car. Un.)

10/199.                  Moved by Cr. Murray to approve the drag racing requests as posed by the Provost Gear Jammers and the Provost & District Ag. Society as recommended by the Provost Airport Committee.

(Car. Un.)

Tyler Lawrason absent. Tyler Lawrason present.

10/200.                  Moved by Cr. Kjos to ratify the recommendations of the Gravel Committee to commission Stewart, Weir to undertake testing for aggregate at the Adam’s Pit as soon as possible.                     (Car. Un.)

Cr. Schneider absent.

Cr. Schneider and Bill Reid, Scott Builders present. A presentation on shop progress ensued.

10/201.                  Moved by Cr. Murray to ratify the recommendations of the Gravel Committee to adopt the gravel testing protocols as listed:

1. That all gravel crushes be tested to ensure compliance with specificationat leastevery 2000 cubic yards.
   1. That all gravel testing will be done by an MD employee or designate.
   2. That at least 3 tests in each gravel crush will be overseen by a duly appointed and qualified voting member of the Gravel Committee.
   3. That the Administrator shall take all necessary training to become proficient in the effective use of necessary testing equipment, and delegate his staff as appropriate to undertake same.
   4. That at least one member of the Gravel Committee take all necessary training to become proficient in the effective use of necessary testing equipment.

(Car. Un.)

A discussion on the Charlton Pit ensued.

10/202.                 Moved by Cr. Schneider to approve an allocation of

$2,000.00 to the Bodo Community Association.                     (Car. Un.)

10/203.                 Moved by Cr. Kjos to table the Cadogan Ag Society requisition until the August 12, 2010 Regular Meeting of Council.

(Car. Un.)

10/204.                 Moved by Cr. Schneider to approve the recommendation of the Provost Airport Committee to approve the development permit application concerning hangar construction on Lot 4, Block 1 at the Provost Airport.                                                                             (Car. Un.)

APPENDIX “D”

COMMITTEE REPORTS

A discussion on the upcoming annual meeting ensued.

10/205.                 Moved by Cr. Kjos to accept the accounts as listed on Appendix “D” for information.                                                     (Car. Un.)

COMMITTEE REPORTS

A.S.B.

No report.

F.C.S.S.

No report.

Recreation Boards

Provost Regional Activity Center

The minutes of the Provost Regional Activity Building Committee meeting on May 3, 2010 were reviewed.

Reeve Murray gave a verbal update on the Recreation Board Report. M.C.H.A.

No report.

Shorncliffe Lake Association

The minutes of the April 28, 2010 meeting were reviewed.

Tyler Lawrason, Administrator gave an update on the Shorncliffe Lake Association.

Capt Ayre Lake Association No report

Provost Fire Department

The June, 2010 Fire report was reviewed.

Cadogan Fire Department

Fire reports 06/10 and 07/10 were reviewed.

Joint M.D./Town Fire Committee No report.

West End Fire Department

The fire reports to June 30, 2010 were reviewed.

Economic Development Committee No report.

Hillcrest Lodge

Cr. Schneider gave an update on the Lodge.

Waste Management Authority No report.

Library Board No report.

Provost & District Health Services Foundation

The minutes of the June 24, 2010 Provost & District Health Services meeting and the June 24, 2010 Provost Medical Centre meeting minutes were reviewed.